McNair Registration Now Full
Registration

Registration

Thank you for your interest in the National McNair Conference at UCLA 2019. Please find the following preliminary information about the conference. Early bird registration is now open!

Conference Registration Fees

 
Student 
Staff 
Closes 
Check due by 
Early Bird  $395  $455  March 22  April 22 
General Registration  $450  $480  FULL July 15 

*Please note that you must both register by the closing date and send your registration check by April 22nd in order to secure early bird pricing.  

Payment 

Registration fees include the opening reception, breakfasts, and lunches on Thursday, August 1st and Friday, August 2nd. We can accept payment by check ONLY. Please note the due dates listed above. We will be very strict with our cancellation policy this year. Institutions whose checks have not been received by the due date will be subject to cancellation of their registration.  

Schedule

Conference Schedule

A full conference schedule will be released closer to the date. This is the initial conference activity schedule: 

Tuesday, July 30th  
5:00 pm – 8:00 pm  Symposium registration begins at the Reiber Vista Student Dorms 
Wednesday, July 31st  
10:00 am – 5:00 pm  Symposium registration continues at the UCLA Luskin Conference Center 
11:00 am  Busses leave for USC and Cal Tech campus tours (additional cost) 
12:00 pm  UCLA Campus Tour begins 
5:00 pm  Opening Reception 
7:00 pm – 9:00  pm McNair’s Director’s Dinner Meeting
Thursday, August 1st 
8:00 am – 5:00 pm  Student presentations, plenary speakers, graduate school application workshops, graduate school fair 
Friday, August 2nd
8:00 am – 4:30 pm  Student presentations, plenary speakers, graduate school application workshops, graduate school fair 
6:00 pm  Busses load for the Hollywood Bowl (additional cost)

 

Campus Tours

Campus Tours

You will have the option to register each participant at a campus tour at UCLA, USC, or Cal Tech on Wednesday, July 31st. All campus tours will include lunch and transportation. We anticipate that busses will leave the UCLA Luskin Conference Center for USC and for Cal Tech at 11:00am. The UCLA campus tour will begin at 12:00pm. Campus tour costs are below: 

Campus Fee
USC  $50 
Cal Tech  $50 
UCLA  $0 

Additional UCLA tours will be available on Thursday, August 1st for those students who would like to attend more than one tour.

Cultural Event

Cultural Event

Participants are invited to enjoy an evening out in Los Angeles the evening of Friday, August 2nd for an additional cost of $100/participant. This price includes a ticket to see The Gipsy Kings and Las Cafeteras at the historic Hollywood Bowl amphitheater. Transportation to and from the Hollywood Bowl and dinner during the show will be provided.

Participants

Participants 

Student Participants 

All students have the opportunity to present either a poster or an oral presentation. The primary contact for the registering institution will determine which kind of presentation the student will present, or if they will not present, at time of registration. On May 27th all participants who have been registered will receive a request to complete an individual information form. This is where students will indicate their dietary preferences and will submit their abstracts. Abstracts are due by June 24thAny students who fail to submit an abstract will not be scheduled to present.  

Staff Participants

Staff participants will have the opportunity to attend a McNair Directors’ Meeting on the evening of Wednesday, July 31st. Around May 27th all participants who have been registered will receive a request to complete an individual information form. This is where staff participants will indicate dietary needs and RSVP for the McNair Directors’ Dinner.  

Accommodations

Accommodations

Student accommodations will be at Reiber Vista for $138/night/room. Rooms are double occupancy. The pricing includes accommodation for 2 people, sheets, towels, and breakfast in the dining hall each morning. The conference will also have plenary events during breakfasts on Thursday and Friday, so we ask that students please be present for the conference breakfast at the UCLA Luskin Conference Center. Breakfast may be especially useful to students on the morning of August 3rd (prior to checkout). Primary contacts will be required to submit dorm room list indicating roommate preference for their party.  

Staff accommodations at the UCLA Luskin Conference Center are now fully booked. However, additional staff accommodations at the UCLA Guest House are available at the conference rate of $209/night for a Deluxe Queen Room. The Guest House is conveniently located on the UCLA campus and approximately a 15-minute walk (0.7 miles) from the Conference Center. The conference rate is good for July 30 – August 2, 2019. Conference rate closes on June 28, so please be sure to make your room reservations before then. To book your rooms, please contact the UCLA Guest House directly at 310-825-2923 and ask for the “UCLA Graduate Division” room block. You will book and pay directly with the Guest House.

Recruiters

Recruiters, Sponsors & Ads

Exhibitor Registration Fees*: 

  Registration  Add. Recruiter  Closes  Check due by 
Early Bird**  $400  $75  March 22  April 22 
General Registration  $450  $75  June 27 July 15 

Add-on Items Fee 
Upgrade to Logo printed in program  $25 
Shipping items to venue  $15/box 

*We cannot accept credit card payments. Fees for non-UC schools must be paid by check.  

**Please note that you must both register by the closing date and send your registration check by April 22nd in order to secure early bird pricing. 

Exhibitor Registration Information: 

Registration for exhibitors includes one table at one of the Graduate Opportunities Fair, coffee and light refreshments, full lunch, school name published in program booklet, and a participant list (name, major, email address). Additional recruiters can be added for $75 each which covers the costs of their meals.  

 

SPONSORS

Advertising and Sponsor Options*: 

Options Fee
Platinum Sponsor**  $5,000 
Gold Sponsor**  $2,500 
Silver Sponsor**  $1,000 
Full-page Ad**  $150 
Half-page Ad**  $100 
Quarter-page Ad**  $75 

*We cannot accept credit card payments. Fees for non-UC Sponsors and advertisers must be paid by check.  

**All ads are full color and are due to be uploaded by July 5th 

Sponsor Packages: 

Platinum Level Sponsor ($5,000)

  • Naming privileges for the opening reception (highest attendance) 
  • Full-page advertisement in conference program 
  • Exhibitor booth for 2 recruiters at BOTH Graduate Opportunities Fairs 
  • Two dedicated tables at one day of the luncheon for both sessions (seats for up to 18 students and 2 sponsors per session) 
  • Logo and link on conference website 
  • Sponsorship listing in conference program 
  • Logo printed on one piece of conference “swag” 
  • Shipping charges for up to 5 boxes waived 

Gold Level Sponsor ($2,500)

  • Naming privileges for a plenary breakfast or lunch session  
  • Full-page advertisement in conference program 
  • Exhibitor booth for 2 recruiters at BOTH Graduate Opportunities Fairs 
  • Two dedicated tables at one luncheon session on one day (seat for up to 18 students and 2 sponsors) 
  • Logo and link conference website 
  • Sponsorship listing in conference program 
  • Shipping charges for up to 5 boxes waived 

Silver Level Sponsor ($1,000)

  • Naming privileges for one poster presentation or oral presentation session 
  • Half-page advertisement in conference program 
  • Exhibitor booth for 2 recruiters at one Graduate Opportunities Fair 
  • One dedicated table at one luncheon session on one day (seats for up to 9 students and 1 sponsor) 
  • Sponsorship listed in conference program 
  • Shipping charges for up to 2 boxes waived 

 

ADS

Advertisement and Logo Instructions: 

Upon receipt of your payment, you will receive a link through which you will upload your logo or advertisement. All logos or advertisements MUST be uploaded by end of business day on Monday, June 3rd. There will be no refunds issued for uploads not received by this time. All logos and advertisements must be uploaded as high definition PDF, JPG, or JPEG files.  

 

Accommodation Information: 

Exhibitors and sponsors will have access to the reserved room block at the UCLA Luskin Conference Center at a rate of $259/night. The link with which to reserve rooms will be sent in May.

Abstract and Presentation Guidelines

Presenter Information

Abstracts should be no more than 250 words, formatted in Microsoft Word, and single-spaced, using size 12 Times New Roman font. For oral presentations, computers and projectors will be provided in the room. All rooms are equipped with audio. Posters should be no larger than 48″ x 36″ and horizontally oriented.

Please use the following headers in your Abstract as they appear below:

Researcher: (First, Last)

Presentation Title:

Research Focus:

School: (Your Institution)

Presentation Type: (e.g., Oral Presentation or Poster Presentation)

Abstract: (250 words max)

Presentation List

Presentation List

For the updated list of oral presentation and poster session information, please download the McNair Presentation List. This list includes the presentation/session date, time, location, and participating institution and student names.