VIVIAN SALAZAR Associate Director for Counseling

JESUS MIRANDA PRADO Assistant Director

ALBERT ALEXANDER, JR. AAP College Counselor

MICHELLE R. ANDERSON AAP College Counselor

SANDRA ARREGUÍN AAP College Counselor

JESSIKA HERRERA AAP College Counselor

AUTUMN KANNE AAP College Counselor

TIM MAHLANZA AAP College Counselor

LAURA SENCION-MENDOZA AAP College Counselor

STEPHANIE VALDEZ Office Coordinator

AAP Counseling staff are working remotely due to the COVID-19 pandemic. For academic advising questions, or to schedule an appointment with an AAP College Counselor, students may send a message through the MyUCLA Message Center.

IN PERSON

1205 Campbell Hall
Counseling Hub hours: Monday-Friday, 8:30am-4:30pm

PHONE

(310) 825-1481
Phone hours: Monday-Friday, 8:30am-4:30pm
Please note: Voicemail is not monitored. Staff do not have access to this phone line while working remotely due to the COVID-19 pandemic. 

MYUCLA MESSAGE CENTER

Select Academic Advancement Program from the Academic Advising Unit list. Please allow at least 2 business days (excluding weekends and University holidays) for a response.

If you cannot access Message Center through MyUCLA, please click here.

Study list petitions are requests to make changes to your enrolled classes after the Registrar’s Office deadlines. Study list petitions are considered retroactive if submitted after the last day of instruction (usually Friday of Week 10) of an academic year quarter (Fall, Winter, or Spring).

Please note that study list petitions cannot be processed if you have holds that prevent enrollment transactions.

Late/Retroactive Add Petition

Restricted Late Drop Petition

Late/Retroactive (“Red”) Drop Petition

Late/Retroactive Change of Grading Detail Petition

Excess Study List Units Petition (Academic Year)

Excess Study List Units Petition (Summer Sessions)

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LATE/RETROACTIVE ADD PETITION

Purpose: To add a class to your study list after Friday of Week 3

Late vs. Retroactive Adds

	Late Add A late add is submitted after Friday of Week 3 and before the last day of instruction	Retroactive Add A retroactive add is submitted after the last day of instruction
Deadline	Last day of instruction	Graduation, although you should submit your petition as soon as possible
Fee	$20 (if approved)	$35 (if approved)
Effect on transcript	None	Notation indicating date added

Petition Process: The College of Letters and Science requires the following information to review your Late/Retroactive Add Petition:

• Course instructor approval
• A statement explaining why you were unable to enroll in the class before the deadline, and why you were unable to submit this petition before now
• Any documentation that supports your statement

You may pick up a copy of the petition form from the AAP Counseling Hub (1205 Campbell Hall) or from any ASK Peer Counseling Location.

If you are not able to come to campus or cannot obtain your instructor’s physical signature, you may submit the petition online. Instead of the instructor’s signature, you may upload a JPEG or PDF of an email from them that explicitly answers all the following questions:

1. Do you object to the student adding this course after the deadline?
2. Has this student ever attended class? If “yes”, when was the first date of attendance?
3. Did the student take the midterm?
4. Did the student take the final?
5. Based on the coursework completed, what is the student’s grade at this time?

We recommend copying and pasting the questions into the body of your email to the instructor. Please note that the answers to these questions must be explicitly stated, or your petition cannot be processed.

Once you have the instructor’s response to the questions above, you may submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs
• Athletics – please consult CAC-Athletics for procedures to submit this petition

Once you have submitted your petition, you can check MyUCLA > Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed.

Please be aware that approval is NOT guaranteed, and is generally granted only for extenuating and documented circumstances.

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RESTRICTED LATE DROP PETITION

Purpose: To drop a non-impacted class between Weeks 8-10 of an academic year quarter. Students are limited to three (3) restricted late drops during their academic career.

PLEASE NOTE If you are dropping more than one (1) non-impacted class between Weeks 8-10 in the same quarter, you must meet with a College Counselor in your College Counseling unit before your petitions are approved. If you have already dropped three (3) non-impacted courses between Weeks 8-10, you will need to submit the Late/Retroactive (“Red”) Drop Petition. Please be aware that these petitions are rarely approved.

Deadline: 4:30pm on the last day of instruction (usually Friday of Week 10; for Fall 2020, December 11, 2020 at 4:30pm Pacific)

Fee: No fee during Weeks 8-9; $35 during Week 10 (Fall 2020 only)

Effect on transcript: Notation indicating the course and the week dropped

Petition Process: You may pick up a copy of the petition form from the AAP Counseling Hub (1205 Campbell Hall).

If you are not able to come to campus or cannot obtain your instructor’s physical signature, you may submit the petition online. Instead of the instructor’s signature, you may upload a JPEG or PDF of an email from them that explicitly answers the following question:

Has the student completed or attempted to complete the course by finishing or attempting the final exam, paper, or project?

We recommend copying and pasting this question into the body of your email to the instructor. Your instructor must explicitly state that you did not finish or attempt the final exam, paper, or project.

Once you have the instructor’s response to the question above, you may submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs
• Athletics – please consult CAC-Athletics for procedures to submit this petition

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LATE/RETROACTIVE (“RED”) DROP PETITION

Purpose:

1. To drop an impacted course after the deadline (Friday of Week 2)
2. To drop a non-impacted course between Week 8-10 after you have submitted three (3) approved Restricted Late Drop petitions
3. To drop an impacted or non-impacted course retroactively (after the last day of instruction)

Deadline: Depends on the purpose. Retroactive petitions can be filed any time before graduation; however, you should submit your petition as soon as possible. The College will consider the length of time between the quarter in which you took the class and the date you request to drop it when reviewing your petition.

Fee: Depends on the purpose. Your BruinBill account is only charged if and when your petition is approved.

1. Impacted course dropped after Week 2 and before instruction ends: $20
2. Non-impacted course dropped between Weeks 8-10: $35
3. Retroactive drop (impacted or non-impacted): $50

Effect on transcript: All approved Red Drop Petitions will generate a transcript notation indicating the course and week (for late drops) or date (for retroactive drops) it was dropped.

Eligibility: To be eligible for a late or retroactive drop, you must NOT complete the final requirements for the class (i.e., take the final exam or submit a final paper/project) in any way. The College will automatically deny your petition if you took the final exam or submitted a final paper/project.

PLEASE NOTE An approved retroactive drop does NOT exempt you from the College’s Expected Cumulative Progress requirement, Financial Aid eligibility requirements, or any other program or service requiring full-time enrollment.

Petition Process: The College of Letters and Science requires the following information to review your Red Drop Petition:

• Course instructor approval
• A statement explaining why the drop is necessary. Address the following issues as they apply to your situation: (1) why you were unable to drop before the deadline; (2) why you were unable to file this petition until now; and (3) why circumstances affected this class and not others on your study list. Please note that the information you share in your statement will be kept private, but not confidential.
• Any documentation that supports your statement

You may pick up a copy of the petition form from the AAP Counseling Hub (1205 Campbell Hall).

If you are not able to come to campus or cannot obtain your instructor’s physical signature, you may submit the petition online. Instead of the instructor’s signature, you may upload a JPEG or PDF of an email from them that explicitly answers all the following questions:

1. Do you object to the student dropping this course after the deadline?
2. Has the student ever attended class?
3. Did the student take the midterm?
4. Did the student take the final exam or submit a final paper/project?
5. Date of the final exam/paper/project
6. Based on the coursework completed, what is the student’s grade at this time?

We recommend copying and pasting the questions into the body of your email to the instructor. Please note that the answers to these questions must be explicitly stated, or your petition cannot be processed.

Once you have the instructor’s response to the questions above, you may submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs
• Athletics – please consult CAC-Athletics for procedures to submit this petition

Once you have submitted your petition, you can check MyUCLA > Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed.

Please be aware that approval is NOT guaranteed, and is generally granted only for extenuating and documented circumstances.

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LATE/RETROACTIVE CHANGE OF GRADING DETAIL PETITION

PLEASE NOTE This petition is rarely approved. Insufficient reasons for a Change of Grading Detail Petition include: poor or superior academic performance, poor judgment in choosing classes, change of major, or illness.

Purpose: To change the credit detail of a class from Letter Grade to Pass/No Pass, or from Pass/No Pass to Letter Grade, after the deadline (Friday, Week 6 during an academic year quarter)

Deadline: Petitions are considered late if submitted after the deadline but before the end of instruction for the quarter.

Retroactive petitions can be filed any time before graduation; however, you should submit your petition as soon as possible. The College will consider the length of time between the quarter in which you took the class and the date you request to drop it when reviewing your petition.

Fee: $20 (if submitted before the last day of instruction); $35 (if submitted retroactively)

Effect on transcript: Memorandum

Petition Process: You may pick up a copy of the petition form from the AAP Counseling Hub (1205 Campbell Hall).

If you are not able to come to campus or cannot obtain your instructor’s physical signature, you may submit the petition online. Instead of the instructor’s signature, you may upload a JPEG or PDF of an email from them that explicitly answers the following question:

What grade is the student earning at this time?

If you are requesting a change from Pass/No Pass to Letter grade, you must submit verification of your grade from the instructor. The instructor must explicitly state your grade. We recommend copying and pasting this question into the body of your email to the instructor. Please note that the answer to this question must be explicitly stated, or your petition cannot be processed.

Once you have the instructor’s response to the questions above, you may submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs
• Athletics – please consult CAC-Athletics for procedures to submit this petition

Once you have submitted your petition, you can check MyUCLA > Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed.

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EXCESS STUDY LIST UNITS PETITION (ACADEMIC YEAR)

Purpose: To request enrollment in more than 19 units during an academic year quarter (Fall, Winter, Spring)

Eligibility: To be eligible for excess study list units, you must meet ALL of the following criteria:

• Be in good academic standing
• Have a cumulative (overall) GPA of 3.0 or higher
• Have earned a quarter GPA of 3.0 or higher in at least 15 letter-graded units during your last completed academic year quarter

NOTE: If you are an entering student and do not have an established UC GPA, you are NOT eligible for excess study list units until you establish a UC GPA.

If all of your grades from your last completed academic year quarter have been recorded, and you meet the eligibility requirements, you will be automatically approved to enroll in up to 22 units on the following days:

• Fall Quarter: Friday before Week 0
• Winter Quarter: First business day in January (for Winter Quarter 2021, excess study list units will be automatically approved on Monday, January 4, 2021)
• Spring Quarter: Friday before Week 1

Petition Process: If you do not meet the eligibility requirements, you may submit a Request for Excess Study List Units online. You may only submit this petition on or after the first day of instruction. Do NOT submit this petition until all of your grades are posted for the previous quarter, or your request will be automatically denied.

Please submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
  You may request excess study list units for Winter 2021 starting at 12:00pm Pacific on Tuesday, January 5, 2021. The link above will be inactive until this date. If you are graduating in Winter 2021 or attempting to enroll in 4 classes totaling more than 19 units, please visit our Virtual Drop-In Counseling hours after second pass enrollment begins.
  
• Honors Programs:  Please send your request via Message Center
• Athletics – please consult CAC-Athletics for procedures to submit this petition

Once you have submitted your petition, you can check MyUCLA > Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed. Turnaround time is usually 3-5 business days.

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EXCESS STUDY LIST UNITS PETITION (SUMMER SESSIONS)

Purpose: To request enrollment in more than 18 units total during Summer Sessions

Eligibility: To be eligible for excess study list units, you must meet ALL of the following criteria:

• Be in good academic standing
• Have a cumulative (overall) GPA of 3.0 or higher
• Have earned a quarter GPA of 3.0 or higher in at least 15 letter-graded units during your last completed academic year quarter

NOTE: If you are an entering student and do not have an established UC GPA, you are NOT eligible for excess study list units until you establish a UC GPA.

Petition Process: You may request excess study list units for Summer once Winter Quarter grades have been recorded. Do NOT submit this petition until all of your Winter Quarter grades are posted, or your request will be automatically denied.

• If you meet the eligibility requirements, you may be approved for up to 22 units at the AAP Counseling Hub (1205 Campbell Hall).
• If you wish to enroll in more than 22 units, please submit your request through the MyUCLA Message Center. An AAP College Counselor may either approve your request, or ask you to submit a Request for Excess Study List Units form.

If you do not meet the eligibility requirements, or if you are requesting more than 22 units, you may submit a Request for Excess Study List Units form. Please submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs:  Please send your request via Message Center

Once you have submitted your petition, you can check MyUCLA > Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed. Turnaround time is usually 3-5 business days.

The College Blue Petition is used to request an exception to rules, regulations, or requirements, when no designated petition form exists. Common requests include:

Applying transfer credit toward College requirements

Concurrent Enrollment

Extension of Incomplete

Latin Honors

Passed/Not Passed

Senior Residency

Deadline: None, specifically; however, you must submit your petition before graduation. Because some requests require a timeline, or if the decision will impact your program planning during your remaining terms at UCLA, you should submit your petition sooner rather than later.

Fee: None

Effect on Transcript: Approved changes may be noted in the “Memoranda” section of your Degree Audit Report, depending on your request. Your Degree Audit Report will be updated to reflect changes in degree requirements upon approval (with the exception of restored credit deductions).

Petition Process: You may pick up a copy of the petition form from the AAP Counseling Hub (1205 Campbell Hall) or from any ASK Peer Counseling Location.

Please complete the top half of the petition and write your request as clearly, completely, and specifically as possible. If your request is unclear, your petition may be delayed or denied. An AAP College Counselor can help you determine how best to communicate your request.

If your petition is requesting an exception to a rule, you should provide a reason why the College should make this exception. You may include documentation that supports your reason.

If you are not able to come to campus, you may submit the petition online via MyUCLA Message Center. Please send your completed Blue Petition form and any supporting documentation as JPEG or PDF files to your College Counseling unit’s queue. Once you have submitted your petition, you can check MyUCLA > Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed.

Please DO NOT use the College Blue Petition for the following reasons; these requests will NOT be approved:

• Concurrent enrollment during your first quarter at UCLA
• To graduate with fewer than 180 units
• To graduate with fewer than 60 upper division units

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APPLYING TRANSFER CREDIT TOWARD COLLEGE REQUIREMENTS

Purpose: To apply transfer courses to the American History & Institutions,  UCLA College Writing I or II, Quantitative Reasoning, or Foreign Language requirements. You may petition courses that you have previously completed, or courses that you plan to take in the future.

PLEASE NOTE Please use the College GE Petition form to petition for credit from transfer courses to apply to the UCLA College General Education Requirements. For substitutions and exemptions on major or minor requirements, please consult the appropriate departmental counselors or advisors.

Request: Please include: the course number, course title, and the name of the institution at which you took or plan to take the course. Specify which requirement you wish to satisfy.
Example: “To satisfy Writing II with ENGL 201 taken at University of Chicago.”

Reason: No reason is necessary. Please write “See attached”.

Attach: These requests require a copy of the course description from the General Catalog of the school at which you took or plan to take the course. A syllabus or course outline should be included, if available. You must submit a syllabus if you are requesting to apply credit toward the Writing I or II requirements.

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CONCURRENT ENROLLMENT

PLEASE NOTE Submit your petition to request concurrent enrollment prior to enrolling in classes at the other institution. This petition is rarely approved.

Purpose: To request permission to receive credit for courses taken at another institution, including UCLA Extension, while enrolled in classes at UCLA during an academic year quarter (Fall, Winter, Spring).

Request: Please include the name of the institution at which you would like to enroll, and specify the dates of your intended concurrent enrollment.
Example: “To allow concurrent enrollment for Spanish 2 at Santa Monica College during the Spring 2021 quarter from May 16, 2021-June 10, 2021.”

Reason: Please specify which course(s) you wish to take at the other institution and explain why you need to complete that coursework while enrolled at UCLA during an academic year quarter.

Attach: Supporting documentation is not required; however, you may wish to provide any documentation that supports your reason for requesting concurrent enrollment.

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EXTENSION OF INCOMPLETE

Purpose: To request an extension of the time allowed to resolve Incomplete grades.

Request: Please include the course number and title, as well as a specific date of completion.
Example: “To extend Incomplete in ENGL 10A to December 9, 2020.”

Reason: Please discuss why you were unable to complete the work within one quarter. Specify what work you need to finish in order to complete the course.

Signature: Requests to extend an Incomplete for one additional quarter require the instructor’s signature on the Blue Petition form. If you are not able to come to campus or cannot obtain your instructor’s physical signature, you may upload a JPEG or PDF of an email from your instructor that explicitly approves your request.

Requests to extend an Incomplete for more than one academic year quarter require a letter of support from the instructor. These petitions are rarely approved.

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LATIN HONORS

Purpose: To request permission to apply for Latin Honors without the requisite 90 letter graded UC units in residence (transfer students only)

Request: Confirm that you will graduate with at least 76 letter graded units completed (check the “Latin Honors” section of your Degree Audit Report). Specify the number of letter graded units that you will have completed by the time you graduate.
Example: “To be eligible for Latin Honors with a minimum of 76 letter graded UC units.”

Reason: No reason is necessary.

Attach: No attachments are necessary.

PLEASE NOTE Approval only means that you are eligible to receive Latin Honors. You must complete enough units and meet the GPA requirements by graduation for the Registrar’s Office to award Latin Honors. Courses taken on a P/NP graded basis do not count as letter graded units. The College cannot waive the minimum GPA requirements for Latin Honors.

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PASSED/NOT PASSED

Purpose: To request permission to take:

• More than the allowed number of units on a P/NP graded basis
• An optional P/NP graded course on a P/NP graded basis when not in good academic standing
• A mandatory letter graded course on a P/NP graded basis

Request: Please include the course number and title, when applicable.
Examples:

• “To enroll in a total of 15 units of P/NP graded coursework during Spring 2021.”
• “To enroll in PSYCH 10 on a P/NP graded basis while on Probation during Fall 2020.”
• “To enroll in ENGCOMP 3 on a P/NP graded basis during Winter 2021.”

Reason: Please explain how taking courses on a P/NP graded basis will facilitate your degree progress or participation in an academic program (e.g. PEERS, SRP, McNair Research Scholars, College Honors, etc.)

Signature: Requests to take mandatory letter graded courses on a P/NP graded basis require the signature of the Department Chair or Vice Chair, as well as that of the instructor. You must submit this petition before the deadline to change credit detail.

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SENIOR RESIDENCY

Purpose: To request an exception to the Senior Residence Requirement.

Request: Specify the exact number of units by which you are asking to exceed Senior Residency and the institution you plan to attend.
Example: If you plan to take 12 of your last 45 units outside of UCLA, you would request: “To waive 2 units of senior residency and transfer in 12 units based on coursework completed at UCLA Extension during Spring 2021.”

Reason: Please explain why you must exceed the Senior Residence Requirement and why you are unable to complete your remaining units at UCLA.

Attach: Supporting documentation is not necessary; however, please attach any documents that support your explanation.

If you have taken—or plan to take—coursework at another institution that you would like to apply toward your UCLA College General Education requirements, you may submit a College GE Petition online.

PLEASE NOTE This form is only used to petition for credit from courses taken elsewhere to apply toward your GE requirements. DO NOT submit this petition to request GE credit for UCLA courses that are not on the approved GE Courses Master List; these requests are automatically DENIED.

This petition is used for UCLA College General Education requirements only, and cannot be used for other degree requirements (e.g. Writing I & II, Foreign Language, Quantitative Reasoning, etc.)

Petition Process: This petition form is only for use by students in the College of Letters & Sciences. Students who are not in the College of Letters & Science should consult with their School for petition procedures.

1. Before you submit your online petition form, please obtain a copy of the course description from the General Catalog of the institution at which you took (or will take) the course. If available, you should also provide a syllabus or course outline. Please note that petitions for labs or philosophy courses must always include a syllabus. You may also need to provide a syllabus if the Catalog description is deemed insufficient. Catalog descriptions and/or syllabi should be saved electronically and uploaded in PDF or Word (.doc or .docx) format.
2. Identify which GE requirement you hope to satisfy. For more information about the UCLA College GE Foundation areas and sub-areas, please visit:  https://www.registrar.ucla.edu/Academics/GE-Requirement.

Once you have this information, you may submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs

Please be aware that approval is NOT guaranteed.

Expected Cumulative Progress (ECP) is designed to promote four-year graduation for undergraduates in the College of Letters and Science. ECP progress checks occur every two (2) academic year quarters that you are enrolled. If students are not making steady progress towards their bachelor’s degree, they will need to meet with their College Counselor to discuss a realistic plan for graduation in a timely manner.

PLEASE NOTE If you are registered with the Center for Accessible Education (CAE), and a health care professional (physician, therapist, etc.) has recommended that you enroll in a reduced course load, you may be eligible for ECP exemption. Please consult with a CAE specialist so that they can submit the appropriate verification to your College counseling unit for processing.

ECP EXEMPTION/EXIT PLANS

If you were admitted to UCLA as a freshman, have completed at least two (2) years (6 academic year quarters), and can complete all of your undergraduate degree requirements within four (4) years (12 academic year quarters), you may apply for an exemption from ECP monitoring.

Petition Process:

1. Outline a realistic plan for graduating in four years using the Degree Plan Contract form.
   1. Ask the departmental counselors or advisors for your major(s) and minor(s) to sign your Degree Plan Contract.
   2. Connect with a College Counselor to verify that your program plan will satisfy all College requirements.
2. Declare your Degree Expected Term on MyUCLA (Academics > Academic Profile > Declare Candidacy Term).
3. Submit your completed and signed Degree Plan Contract to your College Counseling unit.
4. Check the status of your ECP Exemption on MyUCLA (Academics > Advising & Academic Services > Petitions) 10-15 business days after your submission.

If your ECP Exemption/Exit Plan is approved, you will no longer be monitored for ECP. An enrollment lock hold will be placed on your record to prevent enrollment after the last term on your Degree Plan Contract. This hold will not prevent you from graduating, nor will it interfere with your access to your diploma or official transcripts.

If you make substantive changes to your program plan (e.g. you will no longer graduate in four years), the College may rescind your ECP exemption. Consult with a College Counselor if you must make subsequent changes to your approved program plan.

ECP APPEAL

Students who incur at least three consecutive ECP shortages, or who will not graduate in four (4) years (12 academic-year quarters), must submit an ECP Appeal.

Petition Process:

1. Complete the ECP Appeal Cover Page (Please download this form by following the “Instructions for Accessing Online Petitions”)
2. Prepare a letter, addressed to the Vice Provost’s ECP Appeal Committee, that discusses:
   1. The circumstances that have impacted your academic progress
   2. Any program planning that you and your academic counselor(s) or advisor(s) have created to help you catch up and graduate in a timely manner
   3. What circumstances currently prohibit you from catching up in a timely manner?
3. If possible, please attach any documentation that supports the information in your appeal letter.
4. Outline a realistic plan for graduating using the Degree Plan Contract form. Ask the departmental counselors or advisors for your major(s) and minor(s) to sign your Degree Plan Contract.
5. Submit your completed ECP Appeal cover page, letter, any supporting documentation, and your signed Degree Plan Contract to your College Counseling unit.
6. Check the status of your ECP Appeal on MyUCLA (Academics > Advising & Academic Services > Petitions) 10-15 business days after your submission.

Students in good academic standing may be approved to declare a double major consisting of departmental majors from two departments in the College of Letters & Science, provided that all degree requirements can be completed within the student’s maximum units for graduation.

You can petition to declare a double major upon completing:

• All preparation (pre-major) requirements for both majors
• Two (2) or more upper division courses in each major.

With few exceptions, double majors in the same department are unacceptable.

You must designate one of the two majors as your primary major (i.e. the one that will appear first on your diploma).

No more than 20 units (up to 5 courses) may overlap between your two majors. Upper division units required as part of the preparation for the major are not included in this 20-unit restriction.

Please consult with an AAP College Counselor regarding the applicability of preparation for the major (pre-major) or upper division major requirement courses toward other degree requirements (e.g. GEs)

If you will exceed your unit maximum for graduation, you may request approval as part of your Double Major Petition. Please note that exceeding your unit maximum for graduation without College approval is a violation of University regulations, which could render you ineligible for a degree.

Petition Process

Step 1: Download and complete the petition forms.

Your Double Major Petition must include the following three forms:

• Double Major Petition (Please download this form by following the “Instructions for Accessing Online Petitions”)
• Degree Plan Contract
• Undergraduate Program Change Petition

Step 2: Connect with the departmental counselor or advisor for each major.

Ask each counselor or advisor to:

1. Indicate the number of courses and units (including preparation for the major and other pre-requisites) remaining in their respective majors
2. Note any substitutions/waivers of preparation for the major (pre-major) or major requirements that have been approved by the department, but do not reflect on your current Degree Audit Report
3. Review your Degree Audit Report to ensure that you will overlap no more than 20 units (up to 5 courses) between both majors
4. Initial the courses on your Degree Plan Contract that will satisfy remaining major requirements (AAP College Counselors will review your plan to make sure all other degree requirements, such as GE, upper division, academic residence, and unit maximum for graduation are accounted for)
5. Approve the major on the Undergraduate Program Change Petition

Step 3: Petition to exceed the unit maximum for graduation.

If you determine that you will exceed the unit maximum for graduation after consulting with your department counselors or advisors and AAP College Counselor, you will need to submit a Blue Petition with your Double Major Petition forms. Your Request should indicate the exact number of units you will have earned upon completing all degree requirements (example: “Request to graduate with a double major in _____ and _____ by [your degree expected term] with a total of _____ units”). Your Reason should explain why the College is justified in granting you an exception to the unit maximum for graduation.

If your Blue Petition to exceed the unit maximum for graduation is approved, the College will also allow you to declare the double major. Please be aware that approval is NOT guaranteed. 

You may wish to schedule an appointment with an AAP College Counselor before submitting your petition to ensure that your plan accounts for all remaining degree requirements (including: College & GE requirements, upper division units, and senior residency).

Students are permitted to complete a maximum of 216 units, regardless of the number of majors or minors completed. Students with Advanced Placement (AP) or International Baccalaureate credit (IB) may exceed the unit maximum by the total of that credit.

Select courses do not count toward the unit maximum, if taken in Winter 2004 or thereafter. These course numbers include: 19, 88S, 89, 89HC, M97X, 98X, 98XA, 98XB, 99, Honors Collegium 101A-E, 189, 189HC, 190, 193 and 194, Education 1SL and 10SL, Mathematics 71SL and 72SL. Units from these course numbers will still apply toward the minimum 180 units required for graduation.

Students must petition to exceed their unit maximum. Please be aware that approval is NOT guaranteed. Students who exceed their unit maximum without College approval are in violation of University regulation and will render themselves ineligible for a UCLA degree.

HOW TO PETITION YOUR UNIT MAXIMUM FOR GRADUATION

STEP 1: Download and complete the petition forms.

Your petition should include the following forms:

• Blue Petition
  Request: Specify the number of units by which you will be exceeding your unit max and the new total
  Example: “To exceed the unit max by 3 units and graduate with a total of 219 units.”
  Reason: If you are planning to graduate by the summer following your 4th year (or, for transfer students, your 2nd year), you can simply state “graduating in 4 years (2 years).”

  PLEASE NOTE If you plan to enroll in Fall, Winter, and/or Spring of your 5th year (or, for transfer students, your 3rd year), you will need to explain why you need additional units to finish your degree requirements. Your explanation should include academic reasons for the College to approve additional time and units.

• Degree Plan Contract
  Calculate the total number of units by which you will exceed your unit max, and the total number of units that you will need to graduate in the bottom right-hand corner of the form. Include both totals in your Request on the Blue Petition form.

STEP 2: Connect with the departmental counselors or advisors for your major(s) and minor(s).

Ask each counselor or advisor initial next to the courses on your Degree Plan Contract that will satisfy remaining major requirements (AAP College Counselors will review your plan to make sure all other degree requirements, such as GE, upper division, academic residence, and unit maximum for graduation are accounted for).

Undergraduates in the College of Letters and Sciences who have knowledge of a language other than English for which a proficiency exam is not offered at UCLA may use the Request for a Proficiency Test in a Language Not Taught at UCLA form to request to satisfy the College Foreign Language requirement.

PLEASE NOTE Students who hold a foreign visa AND have been classified as ESL learners, or students who can supply proof that they attended a secondary school taught in a language other than English for at least two years, are EXEMPT from the College Foreign Language requirement.

Petition Process:

1. Download the Request for a Proficiency Test in a Foreign Language Not Taught at UCLA (please download this form by following the “Instructions for Accessing Online Petitions”). Complete all required information in the “Student Information” and “Foreign Language Information” sections of the petition form.
2. Return the petition to your College Counseling unit. If you are not able to come to campus, you may submit the petition online via MyUCLA Message Center. Please send your completed petition form to your College Counseling unit’s queue. Once you have submitted your petition, you can check MyUCLA> Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed.

Students who have completed 150 or more units and wish to change their major or declare a minor must ask the departmental counselor or advisor for their intended major or minor to request College approval for these program changes.

PLEASE NOTE This form should NOT be used to request approval for a double major.

Petition Process (for students): Please consult with a College Counselor and your departmental counselor or advisor to establish eligibility for your intended major or minor within time to degree and unit maximum.

Petition Process (for departmental counselors and advisors): Please select your student’s College Counseling unit below to submit your request. You can check your student’s College Counseling unit on Counselor Desktop, directly under the student’s UID and name.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs
• CAC-Athletics

You will need your UCLA Logon ID and password to access these forms via MyUCLA. The forms require the following information:

• Student’s first and last name
• Student’s UID
• College Counseling unit (found on Counselor Desktop under the student’s UID and name)
• Student’s current major or minor
• Student’s intended major or minor
• The number of classes the student will need to complete in the major or minor after the current term
• The number of units the student will need to complete the major or minor after the current term
• Student’s proposed Degree Expected Term
• Your phone number
• Any additional comments related to the student’s situation

Please allow 10-15 business days (excluding weekends and University holidays) for a response. The student’s College Counseling unit will add a Blue Petition in Counselor Desktop and enter their decision with any comments there. If the request is approved, the College Counseling unit will place an enrollment on the student’s record to prevent enrollment in an academic year quarter after their proposed Degree Expected Term. The College Counseling unit will also enter a response in the online form system that will generate an email to you.

If you encounter a student with 150 or more units who is trying to add a major or minor, and would benefit from meeting with a College Counselor, please do not hesitate to refer them to their College Counseling unit for an appointment.

In order to change Schools into the College of Letters and Science, a UCLA student must establish their UC GPA. Students cannot change into the College until they have completed at least one term of coursework.

Deadline: Requests to change into the College for the current quarter must be received by Friday of Week 4 of the current quarter. Requests submitted after Friday of Week 4 will be processed; however, the change of School will take effect the following quarter.

Petition Process: 

Step 1: Schedule an appointment and meet with an AAP College Counselor to discuss College-specific requirements.

Step 2: Consult the departmental advisor for the major you wish to enter regarding admission to the major and major requirements.

The departmental counselor or advisor must complete and sign an Undergraduate Program Change Petition to confirm approval for you to enter the major. Students who wish to enter the College as Undeclared, or who are not yet admissible to a major and should enter as Undeclared, still need to submit an Undergraduate Program Change Petition to their College Counseling unit.

PLEASE NOTE Students leaving the School of Arts and Architecture, Luskin School of Public Affairs, or Herb Alpert School of Music, must ask their respective School to approve the Undergraduate Program Change Petition and obtain an exit signature before submitting their petition to their College Counseling unit.

Third- and fourth-year students must also submit a Degree Plan Contract that outlines their remaining degree requirements. Ask your department counselor or advisor to initial next to the courses on your Degree Plan Contract that will satisfy remaining major requirements (AAP College Counselors will review your plan to make sure all other degree requirements, such as GE, upper division, academic residence, and unit maximum for graduation are accounted for).

Step 3: Submit your petition online to your UCLA College Counseling unit. Attach the completed Program Change Petition and Degree Plan Contract (if applicable) forms to the online petition. If necessary, include a request to exceed the unit maximum and/or time-to-degree.

• If you and your College or departmental counselors or advisors determine that you will exceed the 216-unit maximum for graduation, please indicate the exact number of units you will have completed when you have finished all University, College, and major/minor requirements (for example: “224 units”).
• If you will exceed time-to-degree (defined as graduating within 4 years, or 12 quarters, as a Freshman admit, and 2 years, or 6 quarters, as a Transfer admit), please submit an essay that addresses the followings questions: (1) Why are you are interested in this academic program?; (2) When did you develop this interest?; (3) How does this major fit with your future plans?; (4) Do you foresee any hardships if your request is not approved?

PLEASE NOTE You are requesting an exception to the rule, and must provide an explanation to justify an exception.

Please select your College Counseling unit below to submit your petition. (Check your Degree Audit Report on MyUCLA to identify your College Counseling unit). Your appeal will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs
• CAC – Athletics

Once you have submitted your petition, you can check MyUCLA > Academics > Advising & Academic Services > Petitions to see if your request is approved, denied, or if more information is needed.

Please be aware that approval is NOT guaranteed.

If you are a Summer 2020 degree candidate who did not complete 148 units by the end of Winter 2020 OR a Fall 2020 degree candidate, you may request to participate in the June 2020 College Commencement by submitting a Special Inclusion Petition to your UCLA College Counseling unit.

You may submit your petition online to your UCLA College Counseling unit (you can check your Degree Audit Report to identify your Counseling unit). Note that your petition will not be processed if you select the wrong unit.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs
• Athletics – please consult CAC-Athletics for procedures to submit a Special Inclusion Petition

Consult the UCLA College Commencement website for up-to-date information regarding Commencement events.

PLEASE NOTE Fall graduates are automatically included in the Commencement events in the June following their degree term.

UCLA College undergraduate students who have been academically dismissed or who are in violation of the multiple withdrawal policy are usually required to complete standard, or full readmission in order to return to UCLA. Many factors contribute to poor academic performance, and some circumstances may warrant an exception. If you have been academically dismissed, or are in violation of the multiple withdrawal policy, and would like to request an exception to re-enter UCLA, you may file a Dismissal Appeal.

Students are strongly encouraged to meet with a College Counselor at their College Counseling unit prior to submitting an appeal.

HOW TO PREPARE YOUR DISMISSAL APPEAL

1. Meet with a College Counselor: Students are strongly encouraged to meet with a College Counselor to discuss their circumstances, readiness to return, and intended major. Contact your College Counseling unit to schedule an appointment. If you completed coursework at another institution during your absence from UCLA, please bring a copy of your transcript(s) to your appointment (if available).
2. Obtain supporting documentation (if applicable): If appropriate, obtain documentation that supports the circumstances that impacted your academic performance and/or decision to withdraw multiple times.
   • If you have relevant documentation on file with the Center for Accessible Education, ask your CAE specialist to submit verification directly to the Appeals Committee prior to submitting your appeal letter.
   • Upload any documentation that supports your explanation with your appeal.
3. Request a Departmental Evaluation: Please request a Departmental Evaluation from the departmental counselor or advisor for your intended major prior to submitting your appeal letter. A Departmental Evaluation provides the Appeals Committee with important context about your performance in the major and pathway to graduation in that program. The departmental counselor or advisor must submit their evaluation directly to the Appeals Committee. A Departmental Evaluation is REQUIRED if:
   • The classes in which you have been experiencing problems are preparation or major courses; or
   • You have not completed any, or have completed very few, courses in your intended major; or
   • If you will exceed the 216 unit maximum or time-to-degree.
     For all UCLA College undergraduate students, time-to-degree is defined as: four (4) academic years (12 academic quarters) for students admitted as freshmen; and two (2) academic years (6 academic quarters) for students admitted as transfers.
4. Write your appeal letter: Your appeal letter is a written explanation of your situation. You may upload either a Word document (.doc or .docx) or PDF. Draft your appeal letter prior to submitting your appeal. Your appeal letter needs to address the following questions:
   1. What circumstances led to your dismissal or multiple withdrawals?
   2. What was the chronology of events?
   3. Since your dismissal or discontinuation, what has changed in your circumstances and what steps have you taken to fully resolve or better manage those circumstances so that they will no longer have a negative impact on your academic progress?
5. Submit your Dismissal Appeal online: Please select your College Counseling unit below to submit your Dismissal Appeal (Check your Degree Audit Report on MyUCLA to identify your College Counseling unit). Your appeal will not be processed if you select the wrong unit.  Please allow 5-10 working days from the date of submission for processing.  After the Appeals Committee reviews your appeal letter and supporting documentation, your College Counseling unit will contact you via Message Center to set up an appointment to discuss the results of your appeal with a College Counselor.

• College Academic Counseling
• Academic Advancement Program
• Honors Programs 
• CAC-Athletics – Please contact your CAC-Athletics advisor to submit your appeal.

UCLA does not offer an undergraduate “leave of absence” status; however, undergraduate students who may need to take time away from the University have several options:

1. They can not register (i.e. pay fees) for a term
2. They can cancel their registration before instruction begins
3. They can withdraw (i.e. drop all enrolled classes) during the quarter in progress, or retroactively

If you are considering taking time away from UCLA, you should consult with a College Counselor to determine your options, especially if:

• You have withdrawn during a previous term
• You are not in good academic standing

If you are an international student who is considering withdrawal, you MUST consult with advisors at the Dashew Center for International Students & Scholars to determine what impact, if any, withdrawal may have on your visa status.

PLEASE NOTE If you do not register and enroll for two or more consecutive quarters, the University will assume that you have officially left UCLA; you will then need to apply for readmission in order to return.

NOT REGISTERING FOR A TERM

If you have not paid your fees, you may declare non-attendance for a term via MyUCLA. If you receive financial aid, you must declare non-attendance before your award disburses to your BruinBill account.

CANCELING REGISTRATION BEFORE INSTRUCTION BEGINS

If you have already paid your registration fees, but instruction has not yet started, you may submit a Cancellation of Registration form to the Registrar’s Office. You will receive a full refund, minus some administrative fees.

WARNING FOR NEW STUDENTS If you are an incoming student, and you cancel registration for your first term at UCLA, the University will assume that you have decided not to attend UCLA and CANCEL your offer of admission. DO NOT CANCEL YOUR REGISTRATION UNLESS YOU HAVE DECIDED NOT TO ATTEND UCLA! Should you need to take time away from UCLA in your admit term, please consult with a College counselor regarding withdrawal.

WITHDRAWAL

Once instruction has started, you may withdraw from a term as long as you have not completed any course taken that term. You must complete and submit the Withdrawal Notice form to your College counseling unit.

If you are unable to come to campus or cannot obtain your instructors’ physical signatures, you may submit the Withdrawal Notice form to your College Counseling unit via Message Center.

If you are withdrawing from a term after Friday of Week 9 of that quarter, you must submit a Withdrawal Supplement with your Withdrawal Notice (NOTE: Please download this form by following the “Instructions for Accessing Online Petitions”). The Withdrawal Supplement requires your instructors’ signatures verifying that you did not complete the course by attempting or completing a final exam, paper, or project. If you cannot obtain your instructors’ physical signatures, you may submit a PDF or JPEG of an email from them that explicitly answers the following questions:

1. Did the student attend the course?
2. Did the student take the final exam or submit a final paper/project?

We recommend cutting and pasting the questions into the body of your email to the instructor. Please note that it the answers to these questions must be explicitly stated, or your petition cannot be processed.

If you withdraw, or are eligible to withdraw (i.e. earning only “F”, “NP” and/or “I” grades in one quarter), within three academic-year quarters from a previous withdrawal, you may be considered in violation of the Multiple Withdrawal policy, which could impact your registration and enrollment in the following term. If you have previously withdrawn, or are eligible to withdraw from a previous term, please consult with a College Counselor before withdrawing from a subsequent term.

PLEASE NOTE Dropping all classes online through MyUCLA does not constitute an official withdrawal from the term.

UCLA Summer Session is not considered an “official” or regular quarter at UCLA. Unlike Fall, Winter, and Spring quarters, Summer Sessions is open to the public, and tuition is unit-based. Each Summer Session can vary in length from 6 to 10 weeks, and many of the College’s “normal” rules, regulations, and deadlines do not apply to Summer Sessions.

Once the Summer Session has ended, any study list change is considered retroactive; students must thereafter follow regular retroactive petition processes. If approved, the student’s study list is updated, and any applicable fees are assessed via BruinBill. All retroactive drops, adds, and credit detail changes generate a transcript notation.

Below are general guidelines for Summer study list changes. Protocols are subject to holidays and University closures. For each Summer’s specific deadlines, please visit: www.summer.ucla.edu.

ADDING CLASSES

PLEASE NOTE If you have an active hold that prevents enrollment or study list changes, you can enroll in Summer Sessions or make changes to your Summer study list by submitting the Student Update Form to info@summer.ucla.edu.

Students may enroll in Summer Sessions classes via MyUCLA through Friday of Week 1. During Week 2, students must obtain PTE numbers to enroll in classes, either via MyUCLA or by submitting the Student Update Form to the Summer Sessions office. Between Week 3 and the end of the Session, students must submit the Student Update Form with the instructor’s approval to the Summer Sessions office in order to enroll in classes.

After the Session ends, students must submit a Late/Retroactive Add Petition to their College Counseling unit. The deadline to petition to retroactively add classes for Summer is December 31 of that year.

DROPPING CLASSES

Impacted Courses

Students have until Friday of Week 1 of the Session to drop an impacted course. After Week 1, students must submit a Late/Retroactive (“Red”) Drop Petition to their College Counseling unit. Approved drops will generate transcript notations, and fees will be assessed via BruinBill. Please be aware that approval is NOT guaranteed.

Non-Impacted Courses

Students may drop non-impacted courses via MyUCLA through Friday of Week 4 of the Session. During Week 5 and through the end of the Session, students must submit a Student Update Form with the instructor’s approval to the Summer Sessions office.

After the Session ends, students must submit a Late/Retroactive (“Red”) Drop Petition to their College Counseling unit. Approved drops will generate transcript notations, and fees will be assessed via BruinBill. Please be aware that approval is NOT guaranteed.

Dropping all Summer Courses

Students who wish to drop all of their Summer courses during the Session(s) should drop each course according to the instructions outlined above.

Students who wish to drop all of their Summer courses retroactively must file a Summer Session Withdrawal Request form with their College Counseling unit (NOTE: Please download this form by following the “Instructions for Accessing Online Petitions”). This form requires written verification that the student did not take a final exam or otherwise complete the course (e.g. by attempting a take-home final exam; submitting a final paper in lieu of an in-person exam; etc.).

CHANGING GRADING DETAIL

Students may make changes to their grading detail with no fee via MyUCLA as follows:

• Between Weeks 1-4 for 6-week courses during Sessions A & C
• Between Weeks 1-5 for 8- or 9-week courses
• Between Weeks 1-6 for 10-week courses

After these deadlines pass, students must submit a Late/Retroactive Change of Credit Detail Petition to their College Counseling unit. Please be aware that approval is NOT guaranteed.